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Accounting Clerk II

Wauwatosa, WI 53222

Employment Type: Direct Category: Other Area(s), Supply Chain Job Number: 10035 Pay Rate: $45,000 - $58,000(Hourly position) $21hr-27hr

Job Description

  • Knowledge of general financial accounting.
  • High school diploma or equivalent; Associate degree and/or equivalent course work desirable.
  • Related work experience in an accounting environment, usually acquired through 3-5 years of exposure.
  • Mathematical skills that require the ability to add, subtract, multiply and divide in all units of measure using whole numbers, fractions and decimals.
  • Proficient with Microsoft Office software, particularly Excel skills.
  • Excellent organizational skills and attention to detail.
  • Ability to adapt.
  • Effective interpersonal, verbal and written communication skills are essential.
  • Must demonstrate ability to take initiative in all dealings with superiors, peers and customers.
  • Ability to apply common sense understanding to carry out instructions furnished in verbal, written, or diagram form.
  • Accounts Receivable: Responsible for the deposit and application of cash receipts to customer accounts in the system daily. Process credit and/or debit memos when needed and record in the Sales Journal.
  • Collections: Monitor customer account balances and make collection calls as necessary, while maintaining amicable customer relationships. Take direction from the CFO and/or sales department regarding collection calls on invoices related to equipment orders. Hold recurring Accounts Receivable meetings with management. Maintain thorough collection notes and follow up as appropriate.
  • Accounts Payable: Match vendor invoices to purchase orders and receiving documentation; post approved invoices to the accounts payable journal; work with purchasing to investigate discrepancies; review expense reports for proper documentation; scan invoices and expense report into electronic workflow; reconcile vendor statements to ITS accounting records; maintain vendor account profiles in coordination with purchasing.
  • Cash Disbursements: Select open payables for payment based on management criteria; upload ACH and positive pay files to the bank; prepare checks for signature; investigate positive pay discrepancies and take corrective action.
  • Other Responsibilities: Other responsibilities include but are not limited to the following:
    • Month end accounts receivable and accounts payable reconciliations to general ledger
    • Actively participate in year-end audit procedures.
    • Recommend changes to current procedures in effort to improve department efficiencies and accuracy.
    • Perform administrative duties as assigned.

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