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SoloPoint Solutions, Inc.
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https://www.solopointsolutions.com
https://www.solopointsolutions.com
USD
100000
150000
YEAR
true
Executive Assistant
2025-03-19
2025-05-19
Employment Type:
Direct
Category: Other Area(s)
Job Number: 10349
Pay Rate: $100K - $150K
Job Description
Location: Santa Clara, CA - on-site 5 days/week
Qualifications:
Qualifications:
- Experience & Education: Bachelor's degree and 5-10 years of administrative support experience in a fast-paced environment (preferably startup/high-growth).
Skills:
- Meticulous attention to detail and high-accuracy work.
- Strong technical proficiency in Google Workspace, productivity and communication tools, ability to quickly learn new tools.
- Exceptional written and verbal communication skills. Strong attention to details.
- Highly organized with excellent interpersonal skills and a collaborative approach.
- Sound judgment, discretion, and ability to maintain confidentiality.
- Adaptability, problem-solving skills, and a solution-oriented mindset.
- Agility, proactiveness, and the ability to remain positive under pressure.
- Mindset: Growth mindset, always seeking improvement.
- Logistics: Willingness to travel weekly to the Santa Clara office as needed.
- In essence, this role requires a highly skilled and experienced professional with a strong work ethic, a proactive/dynamic attitude, and the ability to thrive in a dynamic and demanding environment.
Responsibilities:
Core Focus: Maximizing Executive Efficiency and Impact
- Proactive Priority Management:
- Tracking priorities from meetings and setting objectives.
- Ensuring follow-through on critical initiatives.
- Managing competing priorities to keep executives focused.
Strategic Calendar & Travel Management:
- Optimizing schedules for efficiency
- Seamlessly coordinating complex travel arrangements.
- Providing detailed itineraries and pre-meeting briefings.
Meeting & Communication Support:
- Facilitating meetings, capturing action items, and ensuring follow-up.
- Drafting and managing high-quality documents and communications.
Executive Liaison & Operational Support:
- Acting as a key liaison between executives, teams, and partners
- Providing proactive onsite support and managing day-to-day logistics
- Filtering distractions, and handling requests.
Event & Offsite Planning:
- Planning and executing executive team events. In essence, this role requires a highly organized, proactive, and discreet individual who can anticipate needs, manage complex logistics, and effectively support executives in achieving their goals.